Vendor Information

Thank you for your interest in being a vendor at the Third Annual Fauquier County Celebration.  Applications for vendor booths open on March 13, 2023 and registration closed on Friday, May 19, 2023. A booth number will be assigned no later than June 1, 2023.  Applications will be processed upon payment receipt in the order received.

Non-Profit Organization or Church - $50

Retail or Business - $150

Youth Business - $100

Food Vendor - $225 (Note: Does not include required licensing)

IMPORTANT INFORMATION:

• Participants will be notified of acceptance no later than June 1st.

• Set-up will start at 8:00a.m. and vendors should be prepared for sales by 10:30a.m.

• Applications will be taken until May 15th, acceptance dependent on available space.

• Payment must accompany registration. If vendor application is not accepted, the committee will refund the payment within 30 days.

• We try to limit the number of vendors selling the same or similar products but do not guarantee exclusivity

• We try to spatially diversify the locations of similar business types so that similar offerings are not in close proximity to each other

• Spaces will be assigned in the order applications are received

• Juneteenth is RAIN OR SHINE

• NO REFUNDS for any reason.

• All applicants are required to read and agree to abide by the guidelines listed, below. 

All Vendors -  

• All vendors will bring their own tents, chairs, power, and structural support (weights). 

  • Which may include tents (max size 10 ft. by 10 ft., tables, chairs, and power.

  • Structural support (weights) are mandatory for each tent.

• Setup by 10:30a.m. required.

• No amplified sounds may project beyond the vendor's space.

• There is no electric or water source available for vendors.

• The vendor must provide their own covering for protection from inclement weather.

• Items and displays must be appropriate for a family festival. Any display deemed inappropriate or in violation of festival standards will be asked to leave without refund.

• Vendors must adhere to times assigned for setup and departure. Food vendors may remain until 7:00p.m.; all other vendors will be closed at 5:00p.m.

• Vendors must adhere to specific locations and times for loading and unloading.

Food Vendors -  

• Food Vendors are required to clearly display their prices

• Select Food Vendors will be permitted to stay on-site until 7:00p.m. (first come, first serve)

• Health department protocols can be found here: https://www.vdh.virginia.gov/environmental-health/food-safety-in-virginia/tfe/

• Food Vendors must provide a Certificate of Liability Insurance with the Town of Warrenton, VA as the Certificate Holders

• A Department of Health Permit must be on display at the Festival. For a new permit or questions call Fauquier County of Environmental Health, 540-347-6363. Active permits from another locality may be used and displayed.

• Food Booths must provide and maintain at least two (2) trash cans.

• All tent or canopy coverings must be fire rated if cooking underneath them

• Cooking tents involving grease must have a type K fire extinguisher available and the vendor must use grease pads. If not cooking with grease, Per Virginia Fire Prevention Code 2404.12, food vendors are required to have a 5 pound A-B-C Type Portable Fire Extinguisher within their space.

• Code 2404.16.3 requires portable LP Gas containers be securely fastened in place

• Food Trucks

  • Valid Fire Inspection Card

    • Note: A copy of your inspection must be in the vehicle and supplied prior to the event AND to the inspector on the day of event

    • This can be performed by any Count Officials, Town Officials, or the State of Virginia

  • Wheel chocks MUST be available and placed between the vehicle and tires when not in motion

  • If cooking with grease, the food truck must have a Type K Fire extinguisher. If not cooking with grease, must have a A-B-C extinguisher.

  • Have at least 3 ft. clearance around the vehicle

  • Maintain 10 ft. separation from other permitted Food Trucks (Juneteenth Committee will ensure)

PAYMENT METHOD-  

Payment can be rendered by one of three options

(1) CashApp $FauquierJuneteenth and provide Vendor or Organization Name in the For/Notes section (preferred).
(2) Visit https://www.naacpfauquiercounty.org/donate. Select "Juneteenth-Vendor" and note the name of your organization.
(3) Mail check to NAACP Fauquier County Branch

Payable to NAACP with Memo: Vendor Registration.
P.O. Box 82 Bealeton, Virginia 22712